Job Description

Responsibilities:

· Responsible for approving and sending orders to the appropriate warehouse, to be pulled each morning.

· Posts payments to customer accounts.

· Responsible for following posts of payments for customers, sending payments to accounts, verifying payments or deposits

· Support/verify credit card payments

· Invoice customers for chemicals, parts, service work orders, and drop shipment sales orders.

· Email copies of invoices and statements to customers.

· Mail hard copy of invoices and statements to customers with no email monthly

· Provide copies of invoices and statements upon request(s)

· Enter data into accounts receivable general ledger accounts

· Scans and codes documents in Content Central monthly

· Identify, track and resolve aging balances on accounts.

· Perform general accounting office duties such as filing, answering telephones, and handling routine correspondence

· Performs monthly close duties: Open Items, Statements, and Aging

· Maintains financial security by adhering to internal accounting controls

· Protects organization's value by keeping information confidential

· Suggests improvements in processes to increase effectiveness of team

· Ability to multitask - Focus on Quantity and Quality of Administrative work and to follow through on assigned tasks until completion

· Back-up for Phones

· Document workflow and work procedures

· Other duties as assigned

Qualifications:

· Associate Degree.

· 3+ years’ experience.

· Strong computer skills – Accounting Software Knowledge & Microsoft Office (Excel, Word).

· SAP accounting software experience preferred.

· Experience with incoming calls, providing information to customers and resolving issues as needed as well as accounts receivable invoicing processing.

· Knowledgeable in subscription billing and reconciliation

· Collections experience preferred.

· Works in a fast-paced environment, multi-tasks, and prioritizes day-to-day activities with minimal supervision.

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