Office Administrative Assistant Job at CyberX Info System, Belfast, ME

Sk1YL1lHQmhIRnlDOHlBMVZjYWtYUWo1SFE9PQ==
  • CyberX Info System
  • Belfast, ME

Job Description

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You’ll Do

Administrative Support

  • Oversee daily office operations and provide general support to staff
  • Maintain organized filing systems (digital and paper)
  • Schedule meetings, prepare agendas, and record minutes
  • Respond to general phone and email inquiries
  • Assist with document formatting, proofreading, and preparation

Accounting Support

  • Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
  • Assist with invoice generation, expense tracking, and monthly reconciliations
  • Help manage accounts payable/receivable records
  • Coordinate with external accountants on reporting and tax preparation
  • Support budget tracking and procurement processes

IT & Tech Support

  • Provide basic tech support (email setup, printer issues, etc.)
  • Assist with software updates and installations
  • Help maintain the company website or CMS (e.g., WordPress)
  • Track IT inventory (hardware/software)
  • Liaise with external IT providers when needed

Required Qualifications

  • High school diploma (Associate degree or higher preferred)
  • Experience in office administration or accounting support
  • Proficient with Microsoft Office and Google Workspace
  • Familiar with accounting tools like QuickBooks, Xero, or similar
  • Comfortable with basic IT troubleshooting and support

Job Tags

Full time, Part time, Work at office,

Similar Jobs

Big Shoulders Fund

Coordinator, Career and Technical Education Job at Big Shoulders Fund

 ...scholars matriculate to college and students earn a degree at two times the national average. Latino and Black scholars graduate at...  ...organizations nationally. POSITION OVERVIEW This part-time role (approximately 16 hours per week) leads efforts to expand... 

Garment Decor

Promo, Screen Printing & Embroidery Sales - Work Remotely Job at Garment Decor

 ...improved service for their clients What Were Offering: Work from home and set your schedule Well manage your jobs from start to...  ...One: 100% commission Compensation Option Two: Base pay + commission (may be negotiated) The Expenses: Decoration... 

Simplex

Installation Technician (Doors and Windows) Job at Simplex

 ...family-run business that is looking for a Installation Technicianto join their team in West...  ...Installation of the company's high-end window solutions for their client base. The...  ...installation process; installing steel doors, windows, hardware, and glass Identify... 

DYNE Hospitality Group

Tropical Smoothie Cafe - Assistant Store Manager (GA072) Job at DYNE Hospitality Group

 ...personal hygiene polices for each shift. Fun, fast-paced, upbeat environment with no fryers! Education and Experience: High school diploma Two or more years of restaurant experience, including progressive supervisory experience The above statements are... 

Wakefern Food Corp.

Part-Time Customer Service Agent (32hrs.) Job at Wakefern Food Corp.

 ...Application, QMF, RAPID, Smartsheet, WMS)~ Work schedule flexibility; Split Work Week (any 4 out of 7 days) - Saturday and Sunday weekend coverage required ~1st shift; 8am-4pm or 9am-5pm ~ Retail experience preferred ~ Multiple language experience preferred...