Job Description
About Grit Staffing and HR Solutions:
As a boutique recruiting and HR consulting firm, we proudly partner with Fortune 500 companies, mid-size businesses, supply chain organizations, Am Law 100 and 200 firms, startups, construction firms, and healthcare organizations. We specialize in placing high-performing professionals across legal, HR, supply chain, and corporate roles.
Position Overview:
The Document Control Regulatory Specialist plays a critical role in supporting food safety, regulatory compliance, and supplier approval programs within our manufacturing operations. This position is responsible for managing and maintaining documentation related to supplier compliance, food safety standards, and regulatory requirements under GFSI, FSMA, and related programs.
Requirements:
- Bachelor’s degree in Supply Chain, Food Science, Industrial Management, or a related field preferred.
- Relevant certifications in food safety or regulatory compliance are a plus.
- Minimum of 5 years of experience in document control, regulatory compliance, or supplier quality within a food manufacturing or regulated industry.
- Proven experience working with supplier approval programs and documentation aligned with GFSI standards (e.g., SQF) and FSMA /Foreign Supplier Verification Programs (FSVP).
- Experience supporting third-party audits and managing related documentation.
- Work within ERP systems (e.g., D365, SAP, Oracle, JDE) to track and monitor supplier and product compliance data.
- Document Control/Compliance Software (Traqtion, Repositrak, Tracegains, Redline etc.)
- Excellent communication skills
- Confident with challenges in fast-paced environment (problem solving, analytical and multi-tasking capabilities
- Serve as a notary for the authentication of key documents if certified.
- Strong attention to detail and a highly organized approach to managing documentation.
- Excellent written and verbal communication skills —ability to interact effectively with suppliers, auditors, and internal stakeholders.
Key Responsibilities:
Document Management:
- Implement and maintain document control procedures
- Organize, store, and retrieve documents, both physical and electronic
- Manage version control and approvals
- Archive and dispose of documents according to retention policies
- Document Change Control (DCO) for all “New” – “Obsolete” – “Revised” documents
- Use of supplier management software to ensure status is current and all documentation is uploaded into the electronic portal (Tracegains)
- Employee Training Records utilizing software (Alchemy)
Regulatory Compliance:
- Ensure compliance with relevant regulations and standards (e.g., FDA, FSVP, cGMP, international guidelines)
- Use of supplier management software to ensure status is current and all documentation is uploaded in the electronic portal
- Assist with the preparation, review, and submission of regulatory filings and notifications
- Review product labels and marketing materials for regulatory compliance
- Stay updated on regulatory changes and industry best practices
- Communicating complex regulatory issues to various audiences
- Participating in internal or external audits on occasion
Other Responsibilities:
- Collaborate with cross-functional teams (e.g., R&D, Quality, Operations)
- Train and assist employees in using document control systems and procedures
- Responsible for scanning paper documents and managing digital scans
- Responsible for creating templates for use by other personnel
- Responsible for handling records across various departments as required
- Establish and develop partnership relationships with domestic and international,
- Internal procurement team(s)
- Material supplier(s)
- Gather, interpret, and document relevant data per supplier to the enterprise ensuring full compliance.
- Attain a high level of competence in the continuing development, personal skills, lean process techniques and problem-solving skills on a daily basis.
- Solid understanding of current regulatory requirements that is associated with Food Consumable, Food Contact Packaging (paper, board, and plastics), Cosmetics (OTC) (wipes)
- Process suppliers change notifications by coordinating cross-functional impact assessment
- Specification
- Recall
- FDA / regulatory (food / drug)
- Assist in monitoring internal/external documentation to identify opportunities for improvement and anticipate changes that will impact on the business.
- Assist in the development of the proper framework for each supplier (foreign and domestic) within the supply chain
- This role is a multi-site position (3 manufacturing sites) that share very similar programs
Working Conditions:
- General office environment
- Weekend work if necessary or required
- Work on the Manufacturing floor on occasion – Requires adhering to all safety PPE
- Occasional travel to other sites
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