Job Description

Who We Are:

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

What You Will Be Doing:

As the Fleet Safety Coordinator, you will be responsible for ensuring the safety and compliance of Yancey’s drivers through documentation and record retention processes. You will support all aspects of fleet safety, ensuring compliance with regulations and promoting a culture of safety.

Major Tasks, Responsibilities, and Key Accountabilities:

• Safety Compliance: Ensure compliance with all relevant safety regulations, including DOT, FMCSA, Federal and State laws.
• Driver Safety: Manage driver qualification files, conduct safety training review, and address driver-related issues.
• Monitor Driver Qualification files in Driver Management online program for accuracy.
• Maintain and update all Driver Qualification Files (including insurance certificates, physicals, valid driver’s licenses, vehicle registrations, etc.). Audit new DQ files to ensure completion prior to approval.
• Order MVR's & Criminal background checks as needed.
• Prepare and maintain records of all drug and alcohol tests (including random drug and alcohol screening), as required. Review DOT Drug & Alcohol testing documentation to ensure compliance.
• Assist locations with questions pertaining to the policy & procedures of DOT drug/alcohol testing.
• Manage FMCSA Clearinghouse compliance and enforcement of fleet safety policies.
• Diligently monitor and ensure company-wide compliance with Hours of Service (HOS) regulations, Electronic Logging Device (ELD) usage and mandates, driver qualification (DQ) files, and federally mandated drug and alcohol testing programs.
• Maintain accurate records of driver performance. Maintain vehicle accident registers.
• Data Analysis: Monitor and analyze fleet data to identify trends and areas for improvement.
• Policy Development: Assist in developing and implementing fleet safety policies and procedures.
• Provide support with analysis of HOS, Safety and Maintenance compliance with applicable law and company policy.
• Work with outside vendors as needed. Requisition and receive invoices to ensure that all Fleet Safety accounts are paid timely.
• Participate in monthly budget meetings and key journal entries as needed.
• Research & apply information for Annual Driver Safety Awards & ensure that each driver receives what he/she is entitled to.
• Additional duties as assigned by manager.

Education/Experience:

• The knowledge, skills, and abilities typically acquired through the completion of a high school diploma and/or GED.
• The knowledge, skills, and abilities typically acquired through the completion of a Bachelors degree preferred.
• 1+ years of experience in a dedicated safety and compliance role within the commercial trucking industry.

Required Qualifications/Skills:

• Strong analytical, organizational, and problem-solving skills with an unwavering attention to detail and accuracy.
• Excellent verbal communication skills, with the ability to interact effectively with drivers, management, external vendors, and regulatory agencies.
• Excellent written communication skills, with the ability to read and interpret documents (such as instructions and policy/procedure manuals) as well as write reports and correspondence.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to calculate figures and amounts such as percentages and volume.
• Ability to maintain strict confidentiality.
• Intermediate computer skills with proficiency in Microsoft Office 365, particularly Excel, with strong data analysis capabilities.
• Working knowledge of automotive systems and fleet operations.

Preferred Qualifications/Skills:

• In-depth, expert-level knowledge of FMCSA, DOT, and OSHA regulations applicable to motor carriers.
• Demonstrable experience with managing Driver Qualification (DQ) files, Hours of Service (HOS) and ELD compliance, and DOT drug and alcohol testing programs.
• Knowledge of DOT/FMCSA processes (DataQ, UCR regulations etc.).
• Strong understanding and practical application of accident investigation techniques, root cause analysis methodologies, and corrective action planning.
• Excellent training, presentation, and facilitation skills, with the ability to effectively communicate complex regulatory information to diverse audiences.
• Proficiency in using safety management software, FMCSA online portals (e.g., SAFER, CSA), and telematics systems for data analysis and reporting.

Environmental Job Requirements:

Environment:

• Most of your time is spent sitting at a computer in a climate-controlled office.
• Some loud noises and vibrations may carry over from a shop environment.

Physical:

• Will require appropriate Personal Protection Equipment to be worn when in a shop environment.

Travel:

• Typically does not require travel.

Who We Are Looking For:

To be successful in this position you should have prior experience in a safety and compliance role within the trucking industry. You should possess an expert-level of knowledge of FMCSA, DOT, and OSHA regulations applicable to motor carriers and desire to provide superior customer service. The ability to take direction and work in a team environment is essential to this position as well.

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