Job Description

Documentation Administrative Specialist Needed in Oxnard

Industry: Food and Beverage Manufacturing

Pay Range: $23 - $25/hour

Schedule: Monday - Friday from 8am - 5pm

Summary: Responsible for clerical duties related to company data entry and the control and maintenance of technical documentation.

Duties and Responsibilities include the following: Other duties may be assigned.

• Responsible for reviewing, verifying, editing, updating, amending, saving, archiving, and filing technical documentation properly, including but not limited to Product Specification Sheets, COA templates and company statements.
• Responsible for saving, archiving, and filing Nutritional, Kosher Certificates, SDS sheets, Prop 65 information and company statements generated by company staff.
• Data entry in company ERP system relating to new products, customers and/or bills of materials.
• Receiving and reviewing production batch requests in company ERP system.
• Fulfills customer inquiries relating to technical documents, questionnaires, and company statements.
• Fulfills internal staff requests relating to technical documents and company statements.
• Working cross functionally and collaboratively with management, customer service, QA, Labels department, etc.
• Ensures any and all confidential customer or company information is filed securing into company's document management system and monitors information for changes, verification, and multiple versions.
• Ensures all documentation is accurate and that the information supplied complies with relevant legislation.
• Responsible for following all company policies, programs, and SOPs.
• Performs other related duties as assigned.

Key Skills and Competencies:

* Must be able to accurately read and interpret details. An eye for exactness, including spelling, punctuation, formatting a key skill.

* Must have a very high level of attention to detail.

* Good oral and written communication skills

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High School Diploma or Equivalent with one year related experience and/or training; or equivalent combination of education and experience. Preferred experience within a food production facility that has HACCP and/or GFSI certification. College education preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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