Job Description

Skill: Administrative Assistant / Executive Assistant

• 3+ years’ experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives.
• Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter.
• Strong executive presence; superior interpersonal communications skills.
• Communicates with executives and front line management to gather or convey relevant information.
• Must use considerable tact, diplomacy and judgment.
• Interacts with people from a variety of departments and business coverage areas across the Enterprise.
• Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills.
• Pro-active attitude with ability to stay focused and maximize time efficiently.
• Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings.
• Experience managing executive calendars and booking travel for team/executives.
• Teamwork - must foster collaboration and trust among team members and business partners

Responsibilities:

• Executes calendar management, expense reporting, and travel arrangements.
• Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence.
• Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive.
• Manages different and conflicting objectives, projects or activities at once.
• Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner.
• Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events.
• Supports occasional requests from the broader team – supplies, floor access, onboarding support, etc.
• Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment.

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