Job Description

We are seeking an Administrative Assistant to provide support to the Rehabilitation Services Administration team. This role is responsible for performing a variety of administrative and clerical tasks to ensure efficient office operations and excellent customer service.

Duties include answering and directing phone calls, assisting with meeting planning and coordination, maintaining office equipment, scanning, filing, ordering supplies and materials, and supporting internal and external customer relations. The position requires professionalism, attention to detail, and the ability to handle confidential matters with discretion.

Essential Duties & Responsibilities

• Answer and direct phone calls in a professional manner.
• Assist with planning and coordination of meetings.
• Maintain office equipment, scan, file, and manage supply orders.
• Prepare and proofread documents, correspondence, and reports.
• Provide excellent customer service to internal and external stakeholders.
• Support management and staff in daily operations.
• Maintain confidentiality in handling sensitive information.

Required Skills

• Strong professional communication skills (written, verbal, and listening).
• 3+ years of general work experience.
• High school diploma or equivalent.

Preferred Skills

• 3+ years of administrative experience.
• Experience proofreading and analyzing documents.
• Excellent time management and organizational skills.
• Ability to adapt to changing priorities and work independently or as part of a team.
• Proficiency with Google Suite (G-Suite) .

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